In the Czech Republic, there has been a special electronic data box for several years, to which all kinds of official correspondence and documents are delivered. It is primarily required by legal entities. Natural persons running a sole proprietorship are not required to have a mailbox. Therefore, we would like to remind all owners of companies about the obligation to have an electronic data box and to log in and receive correspondence.
Document delivery by public authorities via electronic data box
If the nature of the document permits and if the legal person has access to its electronic data box, the public authority shall deliver the document to that person by means of the electronic data box, unless delivered by public notice.
A document that has been delivered to the electronic data box is considered delivered when a person with access to the electronic data box logs into the electronic data box.
If an authorized person does not log into the electronic data box within 10 days from the date of delivery of the document to the electronic data box, the document is deemed to have been delivered on the last day of this period.
Delivery of documents and correspondence to offices and public authorities via electronic data box
A legal person may send correspondence and documents to a public authority if it has access to its electronic data box and, if the nature of the correspondence allows it, via an electronic data box.
The act of sending back correspondence by an authorized person has the same legal effects as an act in writing and signed, unless other regulations require joint action of more than one of these persons.
Most of the correspondence sent to the electronic data box is stored there for a maximum of 30 days (both incoming and outgoing correspondence). Therefore, it is recommended to download the correspondence from the electronic data box and save it on the computer disk.
Setting up an electronic data box is free of charge. Each change of data or password must be made in person at the appropriate office and may be subject to a fee.